NNNGO Asset Management Policy (FFFF)

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NNNGO Asset Management Policy (FFFF)

Organisation’s assets are meant for business, and not personal use. We all have a responsibility to protect and safeguard company assets from loss, theft, misuse and waste. These assets include, but are not limited to:

  • The NNNGO name, our various Computers, Laptops, cell phones, and ancillary equipment,

  • Software and software licenses,

  • Office supplies,

  • Printers, copy machines and other office equipment,

  • Books, electronic media, CDs and DVDs and other media,

  • Business plans,

  • Technology and

  • Customer, supplier and distributor lists and information.


Review History
Name Department Role/Position Date approved Asset Signature
Signature Finance Assistance Admin Officer 20 Jan 2016 Dell Desktop Returned
Olaife Ilori Communications Communication Officer 20 Jan 2016 Lenovo Laptop
Odion Timothy Finance Finance Membership Manager 15 Feb 2017 Lenovo Laptop
Ajibade Philip Communication I.T Officer 10 Jan 2019 HP Envy 15
Kunle Idowu Procurement Officer Communication Director 1 Jan 2015 Lenovo Laptop
Oyebisi Oluseyi Management Executive Director 20 Feb 2017 Apple Laptop
Adeola Odunsi Administration Intern 20 April 2019 Dell Laptop
Oluwatobi Akande Finance Intern 20 April 2019 Dell Laptop
Matthew Afolabi Communication IT Officer 30 April 2019 Lenovo
Omowumi Onifade Communication Intern 16 July 2019 Dell Laptop Transferred from Chidinma to Omowumi
Timileyin Olaifa Communication Graphics 15 Feb 2017 Lenovo Returned and transferred to Oyindamola
Oyindamola Communication IT 23 Jan 2017 Dell Laptop Achived
Chidinma Gloria Communication Intern 20 April 2019 Dell Laptop

Approval History
Name Department Role/Position Date approved Signature

1. Overview

The purpose of this policy is to establish acceptable and unacceptable use of electronic devices and equipments at the Nigeria Network of NGOs in conjunction with its established culture of ethical and lawful behavior, openness, trust, and integrity.

Nigeria Network of NGOs provides for its staff computer devices, resources, and other systems to meet missions, goals, and initiatives and must manage them responsibly to maintain the confidentiality, integrity, and availability of its assets. This policy requires the users of the organization’s assets to comply with its policies and protects the organization’s asset against damage.

2. Scope

All employees, contractors, consultants, temporary and other workers at NNNGO, including all personnel affiliated with third parties must adhere to this policy. This policy applies to all assets owned or leased by NNNGO, or to devices that connect to a NNNGO network or reside at a NNNGO site.

The management of NNNGO must approve exceptions to this policy in advance through the Office of the Executive Director.

3. Policy Statement

3.1 General Requirements
3.1.1. You are responsible for exercising good judgment regarding appropriate use of NNNGO resources in accordance with NNNGO policies, standards, and guidelines. NNNGO resources may not be used for any unlawful or prohibited purpose.

3.1.2. For security, compliance, and maintenance purposes, authorized personnel may monitor and audit equipment, systems, and network traffic per the Audit Policy. Devices that interfere with other devices or users on the NNNGO network may be disconnected.

3.2 System Accounts
3.2.1. You are responsible for the security of data, accounts, and systems under your control. Keep passwords secure and do not share account or password information with anyone, including other personnel, family, or friends. Providing access to another individual, either deliberately or through failure to secure its access, is a violation of this policy.

3.2.2. You must maintain system-level and user-level passwords in accordance with the Password Policy.

3.2.3. You must ensure through legal or technical means that proprietary information remains within the control of NNNGO at all times. Conducting NNNGO business that results in the storage of proprietary information on personal or non-NNNGO controlled environments, including devices maintained by a third party with whom NNNGO does not have a contractual agreement, is prohibited.

3.3 Organization’s Assets
3.3.1. You are responsible for ensuring the protection of assigned NNNGO assets that includes the use of computer cable locks and other security devices. Laptops left at NNNGO office overnight must be properly secured or placed in a locked drawer or cabinet. Promptly report any theft of NNNGO assets to the Management.

3.3.2. You should use NNNGO assets and funds for legitimate and authorized business purposes. The organisation does understand the need for limited and occasional use of organisation email, the Internet and phones for personal purposes, subject to the guidelines. Organisation’s property should never be used for personal gain, and you should not allow organisation’s property to be used for illegal activities.

3.3.3. If you become aware of theft, misuse or waste of NNNGO assets or funds or have any questions about your proper use of them, you should feel free to speak with your manager or your Human Resources department. Misappropriation of the organisation’s assets is a breach of your duty to the Organisation and may be an act of fraud against the organisation.

3.3.4. Taking organisation property from our facilities without permission is regarded as theft and could result in the termination of your employment. Unless you are taking office supplies so you can work from home and your manager has approved it, this is not permitted. Taking home organisation property, such as office supplies, equipments can add up to significant costs for the organisation.

3.3.5. In addition, carelessness or waste of organisation assets may also be a breach of your duty to the organisation and could result in dismissal. All organisation Assets are to be delivered to the organisation promptly when your employment ceases, or at any other time that the organisation requests.

Damages to the organisation’s asset due to the negligence of staff would be repair, replaced or purchased by the staff as the case may be.

4. Enforcement

An employee found to have violated this policy may be subject to disciplinary action, up to and including termination of employment. A violation of this policy by a temporary worker, contractor or vendor may result in the termination of their contract or assignment with the Nigeria Network of NGOs.

5. Revision History

Date of Change Responsible Summary of Change
9 July 2019 Phillips Ajibade Policy updated to fit current trend