NNNGO Asset Management Policy (FFFF)
Organisation’s assets are meant for business, and not personal use. We all have a responsibility to protect and safeguard company assets from loss, theft, misuse and waste. These assets include, but are not limited to:
- The NNNGO name, our various Computers, Laptops, cell phones, and ancillary equipment,
- Software and software licenses,
- Office supplies,
- Printers, copy machines and other office equipment,
- Books, electronic media, CDs and DVDs and other media,
- Business plans,
- Technology and
- Customer, supplier and distributor lists and information.
|Signature||Finance||Assistance Admin Officer||20 Jan 2016||Dell Desktop||Returned|
|Olaife Ilori||Communications||Communication Officer||20 Jan 2016||Lenovo Laptop|
|Odion Timothy||Finance||Finance Membership Manager||15 Feb 2017||Lenovo Laptop|
|Ajibade Philip||Communication||I.T Officer||10 Jan 2019||HP Envy 15|
|Kunle Idowu||Procurement Officer||Communication Director||1 Jan 2015||Lenovo Laptop|
|Oyebisi Oluseyi||Management||Executive Director||20 Feb 2017||Apple Laptop|
|Adeola Odunsi||Administration||Intern||20 April 2019||Dell Laptop|
|Oluwatobi Akande||Finance||Intern||20 April 2019||Dell Laptop|
|Matthew Afolabi||Communication||IT Officer||30 April 2019||Lenovo|
|Omowumi Onifade||Communication||Intern||16 July 2019||Dell Laptop||Transferred from Chidinma to Omowumi|
|Timileyin Olaifa||Communication||Graphics||15 Feb 2017||Lenovo||Returned and transferred to Oyindamola|
|Oyindamola||Communication||IT||23 Jan 2017||Dell Laptop||Achived|
|Chidinma Gloria||Communication||Intern||20 April 2019||Dell Laptop|
The purpose of this policy is to establish acceptable and unacceptable use of electronic devices and
equipments at the Nigeria Network of NGOs in conjunction with its established culture of ethical and
lawful behavior, openness, trust, and integrity.
Nigeria Network of NGOs provides for its staff computer devices, resources, and other systems to meet missions, goals, and initiatives and must manage them responsibly to maintain the confidentiality, integrity, and availability of its assets. This policy requires the users of the organization’s assets to comply with its policies and protects the organization’s asset against damage.
All employees, contractors, consultants, temporary and other workers at NNNGO, including all personnel
affiliated with third parties must adhere to this policy. This policy applies to all assets owned or
leased by NNNGO, or to devices that connect to a NNNGO network or reside at a NNNGO site.
The management of NNNGO must approve exceptions to this policy in advance through the Office of the Executive Director.
3.1 General Requirements
3.1.2. For security, compliance, and maintenance purposes, authorized personnel may monitor and audit equipment, systems, and network traffic per the Audit Policy. Devices that interfere with other devices or users on the NNNGO network may be disconnected.
3.2 System Accounts
3.2.2. You must maintain system-level and user-level passwords in accordance with the Password Policy.
3.2.3. You must ensure through legal or technical means that proprietary information remains within the control of NNNGO at all times. Conducting NNNGO business that results in the storage of proprietary information on personal or non-NNNGO controlled environments, including devices maintained by a third party with whom NNNGO does not have a contractual agreement, is prohibited.
3.3 Organization’s Assets
3.3.2. You should use NNNGO assets and funds for legitimate and authorized business purposes. The organisation does understand the need for limited and occasional use of organisation email, the Internet and phones for personal purposes, subject to the guidelines. Organisation’s property should never be used for personal gain, and you should not allow organisation’s property to be used for illegal activities.
3.3.3. If you become aware of theft, misuse or waste of NNNGO assets or funds or have any questions about your proper use of them, you should feel free to speak with your manager or your Human Resources department. Misappropriation of the organisation’s assets is a breach of your duty to the Organisation and may be an act of fraud against the organisation.
3.3.4. Taking organisation property from our facilities without permission is regarded as theft and could result in the termination of your employment. Unless you are taking office supplies so you can work from home and your manager has approved it, this is not permitted. Taking home organisation property, such as office supplies, equipments can add up to significant costs for the organisation.
3.3.5. In addition, carelessness or waste of organisation assets may also be a breach of your duty to the organisation and could result in dismissal. All organisation Assets are to be delivered to the organisation promptly when your employment ceases, or at any other time that the organisation requests.
Damages to the organisation’s asset due to the negligence of staff would be repair, replaced or purchased by the staff as the case may be.
An employee found to have violated this policy may be subject to disciplinary action, up to and including
termination of employment. A violation of this policy by a temporary worker, contractor or vendor may result
in the termination of their contract or assignment with the Nigeria Network of NGOs.
|Date of Change||Responsible||Summary of Change|
|9 July 2019||Phillips Ajibade||Policy updated to fit current trend|